IJ49863: ON INVOICING TWO DIFFERENT PURCHASE ORDERS FOR THE SAME VENDOR, STANDARD SERVICES ARE PRORATED TWICE

APAR status

• Closed as program error.

Error description

• ISSUE: On invoicing two different Purchase Orders for the same
  vendor, Standard Services are prorated twice
  
  
  DESCRIPTION: When the user has two POs for the same vendor,
  each one with Standard Services being prorated, Maximo prorates
  the costs for the services twice and puts the wrong costs on the
  Invoice Line
  
  STEPS TO REPRODUCE:
  
  PRE-REQ:
  Set the Maximo System Property INVOICEMGT = 0
  
  
  I) Create two Purchase Orders with Material and Standard
  Services
  01. Go to Purchasing | Purchase Orders
  02. Click New (Copy PO Number)
  03. In the Vendor section, add a Company
  04. Click on PO Lines
  05. Click on New Row
  06. In Line Type field, select Standard Service
  07. In Item field, select FREIGHT
  08. In the Quantity field, enter 1
  09. In the Cost field, enter 5.00
  10. In the Order Unit, enter EACH
  11. Put a check mark on:
     a) Receipt Required
     b) Prorate Service
  12. In the GL Debit Account, add a value
  
  13. Click New Row again
  14. In Line Type field, select Material
  15. In the Item field, enter a Description
  16. In the Quantity field, enter 5
  17. In the Order Unit field, enter EACH
  18. In Unit Cost enter 10
  19. Enter a GL Debit Account
  20. Click Save and Approve PO
  
  21. Click New (Copy PO Number)
  22. In the Vendor section, add same company from Step 03 above
  23. Click on PO Lines
  24. Click on New Row
  25. In Line Type field, select Standard Service
  26. In Item field, select FREIGHT
  27. In the Quantity field, enter 1
  28. In the Cost field, enter 5.00
  29. In the Order Unit, enter EACH
  30. Put a check mark on:
     a) Receipt Required
     b) Prorate Service
  31. In the GL Debit Account, add a value
  
  32. Click New Row again
  33. In Line Type field, select Material
  34. In the Item field, enter a Description
  35. In the Quantity field, enter 5
  36. In the Order Unit field, enter EACH
  37. In Unit Cost enter 100
  38. Enter a GL Debit Account
  39. Click Save
  40. Approve PO
  
  II) Receive both POs
  41. Go to Purchasing | Receiving
  42. In the PO field, enter the select first PO (from Step 02)
  43. Click on Select Ordered Items
  44. Select the item and click OK
  45. Click on the Service Receipt tab
  46. Click on Select Ordered Services
  47. Select the service and click OK
  48. Click Save
  49. Repeat steps 41 - 48 for the other PO (from Step 21)
  
  III) Create an Invoice for both POs
  50. Go to Purchasing | Invoices
  51. Click on New (Copy Invoice number)
  52. In the Remit To section, select the same company as the ones
  from the POs
  53. Click on Invoice Lines tab
  54. Click on Copy PO Lines button
  55. Filter for the first PO
  56. Select both items listed and click Ok
  57. Click on Copy PO Lines button again
  58. Filter for the second PO
  59. Select both items listed and click Ok
  60. Click Save
  61. Change the status to Awaiting on Approval
  62. Change the status to Paid
  
  EXPECTED RESULTS:
  Costs for the services are prorated once
  
  ACTUAL RESULTS:
  Prorated the costs for the services twice and puts the wrong
  costs on the Invoice Line
  
  VERSION AFFECTED:
  IBM Maximo Asset Management 7.6.1.3
  

Local fix

Problem summary

• ****************************************************************
  * USERS AFFECTED:                                              *
  * MAXIMO                                                       *
  ****************************************************************
  * PROBLEM DESCRIPTION:                                         *
  * When the user has two POs for the same vendor, each one with *
  * Standard Services being prorated, Maximo prorates the costs  *
  * for the services twice and puts the wrong costs on the       *
  * Invoice Line                                                 *
  ****************************************************************
  

Problem conclusion

• This will be fixed in a future release.
  

Temporary fix

Comments

APAR Information

• APAR is sysrouted FROM one or more of the following:

• APAR is sysrouted TO one or more of the following:

Fix information

• Fixed component name

  MAXIMO ASST MGM

• Fixed component ID

  5724R46AM

Applicable component levels