APAR status
Closed as user error.
Error description
Setting up xACL to restrict users' access to certain fields in the Person form in the Domino Directory will cause truncated documents to appear in the Personal Address book when the "Copy to Personal Address Book" agent is used. I reproduced the problem and found the problem is caused by Extended ACL settings. I used the following steps to reproduce the problem: 1) Set extended ACL in domino directory 2) in Extended ACL, chose my test domain */Domain 3) in Access list, chose my test user - user/Domain 4) Form and Field access, chose Person - this is the form used by the "send to personal address book" agent to copy fields to the same form in the pernames. 5) In the fields section, chose deny read/write to several fields, including CompanyName, MailSystem and other fields that are common with the contact document in the pernames. 6) save and close the xACL 7) Log into Notes as the test user - user/acme 8) Open domino directory, select some person documents, choose "copy to personal address book" 9) the agent runs without error 10) Open the personal address book, some or all of the newly copied person documents will be truncated, you cannot edit them, and the tab indicates the document is truncated. "Copy to personal address book" is an agent in Public address book. It copies entire Person document to local address book: Set destnote= sourcenote.CopyToDatabase(destdb) If a user is denied access to some common fields in both forms, such as MailSystem, the copied document will be "Truncated", and cannot be edited.
Local fix
Modify the Copy to Personal Address book agent so that it will copy only the fields that you specified in the xACL that the users can read.
Problem summary
Problem conclusion
Temporary fix
Comments
This APAR is associated with SPR# WTON6XYJXT. Per development: From the Admin Help entitled "Extended ACL access settings": If you deny a Notes or Web user access to a field in a document, when the user opens the document, the document does not show the field and the text (TRUNCATED) shows in the tab of the document. In addition, the user is unable to edit the document, even if the user has write access to the fields in it. Thus, if the user opens a contact on the server Address book which has a restricted field the user does not have access to, the document will show the (TRUNCATED) text in the tab. Also, if the user then copies that contact to their Personal Address book they will still not have access to the fields which have been restricted. Thus, the text (TRUNCATED) will still show on the document in the Personal Address book. This is working as designed.
APAR Information
APAR number
LO41905
Reported component name
NOTES/DOMINO 7X
Reported component ID
5724E6200
Reported release
850
Status
CLOSED USE
PE
NoPE
HIPER
NoHIPER
Special Attention
NoSpecatt
Submitted date
2009-06-26
Closed date
2010-09-10
Last modified date
2010-09-10
APAR is sysrouted FROM one or more of the following:
APAR is sysrouted TO one or more of the following:
Fix information
Applicable component levels
[{"Business Unit":{"code":"BU055","label":"Cognitive Applications"},"Product":{"code":"SSKTMJ","label":"Lotus Domino"},"Component":"","ARM Category":[],"Platform":[{"code":"PF025","label":"Platform Independent"}],"Version":"8.5","Edition":"","Line of Business":{"code":"","label":""}}]
Document Information
Modified date:
10 September 2010