IJ51159: USER IS NOT ENTERING PONUM IN INVOICES MAIN TAB AND MAXIMO IS NOT SHOWING ADJUSTMENT LINE IN RECEIVING APPLICATION.

APAR status

• Closed as program error.

Error description

• Problem Description
  Maximo is not creating a Cost Variance line in
  receiving application when user do not enter a ponum in Invoice
  main application.
  
  STEPS TO REPRODUCE:
  
  .GO TO >> PURCHASING >> PURCHASE ORDERS
  .Create a NEW PO (ie 1098)
  .Company: FORD
  .Click in PO Lines tab
  .Click New Row button
  .Line Type: SERVICE
  .Enter a service description
  .Quantity: 100
  .Unit Cost: 1
  .Order Unit: EACH
  .GL Debit Account: 6000-200-000
  .COMMON ACTIONS >> APPROVE PURCHASE ORDER
  
  .GO TO >> PURCHASING >> RECEIVING
  
  .Bring up the PO (ie 1098)
  .Click Service Receipts tab
  .Click "Select Ordered Services" button
  ."Select Ordered Services" dialog should show up
  .Change "Quantity Due" from 100.00 to 10.00
  .Select the line
  .Click OK.
  .Save record
  
  .GO TO >> PURCHASING >> INVOICES
  .Create a new invoice record (ie 1072)
  .Do NOT enter the PO# on the Invoice
  .Company: Ford (same as PO)
  .Click on Invoice Lines tab
  .Click "Copy PO Lines" button
  .Copy PO Lines dialog should show up
  .Click in Services tab
  .Select the line related to PO created in the second step (ie
  1098)
  .Click OK
  .Change Unit Cost from 1.00 to 1.50
  .Click New Row button
  .Enter "Adjustment" as service Description
  .Quantity: 1.00
  .Order Unit: EACH
  .Conversion Factor: 1
  .Unit Cost: 1.00
  .GL Debit Account: 6000-200-000
  .PO: 1098
  .Save
  .COMMON ACTIONS >> APPROVE INVOICE
  .Click OK
  
  .GO TO >> PURCHASING >> RECEIVING
  
  .Bring up the PO (ie 1098)
  .Click Service Receipts tab
  .Receiting record have two lines.
  
  Take a note at the RECEIPT line type and a second line with TYPE
  
  
  INVOICE. The line has Quantity of 0 and a Line Cost of $5.  This
  
  
  is for the Cost Variance on Line 1 of the Invoice.
  Also take a note that no row with Type "INVOICE" appears for
  Line 2 of the Invoice.  This is the problem.
  
  
  Now, let's receive more service but we are going to enter the PO
  
  
  number in the invoice application.
  
  
  .Click "Select Ordered Services" button
  ."Select Ordered Services" dialog should show up
  .Change "Quantity Due" from 90.00 to 20.00
  .Select the line
  .Click OK.
  .Save record
  
  .GO TO >> PURCHASING >> INVOICES
  .Create a second invoice record (ie 1073)
  .PO: 1097 (Now we are entering the ponum)
  .Company: Ford (same as PO)
  .Click on Invoice Lines tab
  .Click "Copy PO Lines" button
  .Copy PO Lines dialog should show up
  .Click in Services tab
  .Select the line with quantity 20.00 and related to PO created
  in the second step (ie 1098)
  .Click OK
  .Change Unit Cost from 1.00 to 1.50
  .Save
  .Click New Row button
  .Enter "Second Adjustment" as service Description
  .Quantity: 2.00
  .Order Unit: EACH
  .Conversion Factor: 1
  .Unit Cost: 1.00
  .GL Debit Account: 6000-200-000
  .PO: 1098
  .Save
  .COMMON ACTIONS >> APPROVE INVOICE
  .Click OK
  
  .GO TO >> PURCHASING >> RECEIVING
  
  .Bring up the PO (ie 1098)
  .Click Service Receipts tab
  .Receiting record have two lines.
  
  RESULTS: Maximo is not creating a Cost Variance line in
  receiving application when user do not enter a ponum in Invoice
  main application.
  
  EXPECTED RESULTS:   User expects to get a cost variance line in
  receiving application.
  
  REPORTED IN VERSION:  Tivoli's process automation engine 7.6.1.3
  

Local fix

• N/A
  

Problem summary

• ****************************************************************
  * USERS AFFECTED:                                              *
  * _MAXIMO_                                                     *
  ****************************************************************
  * PROBLEM DESCRIPTION:                                         *
  * USER IS NOT ENTERING PONUM IN INVOICES MAIN TAB AND MAXIMO   *
  * IS NOT SHOWING ADJUSTMENT LINE IN RECEIVING APPLICATION.     *
  ****************************************************************
  

Problem conclusion

• The fix for this APAR will be contained in a future release.
  

Temporary fix

Comments

APAR Information

• APAR is sysrouted FROM one or more of the following:

• APAR is sysrouted TO one or more of the following:

Fix information

• Fixed component name

  MAXIMO ASST MGM

• Fixed component ID

  5724R46AM

Applicable component levels