IJ44930: TERMS FROM TERMS AND CONDITIONS TAB OF RFQ NOT COPIED TO PO ISSUE

APAR status

• Closed as program error.

Error description

• When TERM.DEFAULTPO is not set to TRUE the TERM records with
  DEFAULTPO false are no being copied to the PO on the Terms and
  Conditions tab.
  
  Steps to replicate
  1. Go To Contracts > Terms and Conditions
  2. Select EAGLENA Organization, filter the Terms and Conditions
  by "Default on PO?" =Y, and note that there are 6 Terms and
  Conditions in Maxdemo database: ACKNGMNTACCEPT, CANCELLATIONS,
  CHANGES, COMPLIANCWLAWS, PRICETAXES, WAIVER.
  Filter Default on PO?: Y
  Terms: ACKNGMNTACCEPT, CANCELLATIONS, CHANGES, COMPLIANCWLAWS,
  PRICETAXES, WAIVER are displayed
  3. Go to Item Master application.
  4. Create a new Item record as the following and save it:
  Item: TESTTERMDF
  Order Unit: EACH
  Issue Unit: EACH
  Save
  5. Change Item Status to ACTIVE, selecting the option "Roll New
  Status to Organizations and Inventory?".
  6. Select Action > Add Items to Storeroom.
  7. From Add Items to Storeroom dialog, enter the following info
  and click OK:
  BEDFORD Site
  CENTRAL Storeroom
  Unit Cost: 1.00
  8. Go to Purchase Requisitions application.
  9. Create a new PR with just 1 PR Line as the following:
  PR: 1062
  Item: TESTTERMDF
  Storeroom: CENTRAL
  Quantity: 3.00
  10. Save, approve PR, and take note of its number.
  PR: 1062
  11. Go to Request for Quotations application.
  Go To Purchasing > Request for Quotations
  12. Create a new RFQ and save it.
  RFQ: 1009
  13. Go to RFQ Lines tab.
  14. From More Actions menu, select Copy PR Line Items to RFQ.
  More Actions > Copy PR Line Items to RFQ
  15. In the Copy PR Line Items to RFQ dialog, filter by the PR
  above, select the PR Line, and click OK.
  Filter for PR: 1062
  16. Go to Vendors tab.
  17. Associate both GCE Vendor and PATENT Term.
  RFQ Vendors section
  Click New Row
  Vendor: GCE
  Terms and Conditions section
  Click New Row
  Term: PATENT
  18. Go to Terms and Conditions tab.
  19. Add the Terms VENDORASCNTRCTR, WAIVER and MNDTRYCLAUSES.
  Click New Row
  20. Save the record and change Status to SENT.
  Save
  Status: SENT to the Vendor
  21. Go to Quotations tab.
  22. Select the RFQ Line and award that.
  Quotations for Vendor section
  Click the button RFQ Lines
  Select Line 1
  Click OK
  Click button Award All
  23. Click on Create PO button.
  Vendors section
  Click button Create PO
  24. In the Create PO dialog, click on Autonumber button, take
  note of the PO number, and click OK.
  Click the Autonumber button
  PO: 1162
  OK
  25. Go to Purchase Orders application.
  26. Bring up the PO created above.
  Filter for PO: 1162
  27. Go to Terms and Conditions tab.
  28. Go To Terms and Conditions application and the
  VENDORASCNTRCTR and MNDTRYCLAUSES Terms are not check marked to
  display
  
  RESULTS:
  Note that both VENDORASCNTRCTR and MNDTRYCLAUSES Terms are
  missing on the Terms and Conditions tab.
  
  EXPECTED RESULTS:
  Both VENDORASCNTRCTR and MNDTRYCLAUSES Terms should be
  displayed.
  

Local fix

Problem summary

• ****************************************************************
  * USERS AFFECTED:                                              *
  * MAXIMO                                                       *
  ****************************************************************
  * PROBLEM DESCRIPTION:                                         *
  * Terms in "Terms and Conditions" tab from RFQVendor were not  *
  * properly copied to a created PO                              *
  ****************************************************************
  

Problem conclusion

• A Fix was created to make sure that all the necessary terms were
  copied to the PO
  

Temporary fix

Comments

APAR Information

• APAR is sysrouted FROM one or more of the following:

• APAR is sysrouted TO one or more of the following:

Fix information

• Fixed component name

  MAXIMO ASST MGM

• Fixed component ID

  5724R46AM

Applicable component levels