IJ44362: GL DEBIT ACCOUNT VALUE FROM RESERVATION IS NOT POPULATED ON INVENTORY USAGE DOCUMENT WHEN CREATE REMAINING USAGE LINES ACTION IS

APAR status

• Closed as program error.

Error description

• DESCRIPTION:
  If a new Inventory Usage document is created from a partial
  issue/completed Inventory Usage document via Create Remaining
  Usage Lines action, the GL Debit Account reverts to a default
  value, and the value from the original requisition and from the
  reservation is not used. This prevents the supply clerks from
  fulfilling the Inventory Usage documents with the correct GL
  Debit Account value.
  
  STEPS TO REPRODUCE:
  1. Log in to maxdemo instance
  2. Go To Administration | Organizations
  3. In the Organization field enter "eaglena" and press Enter
  4. Click EAGLENA to open the record
  5. More Actions | Inventory Options | Inventory Defaults
  6. Verify that the checkbox is selected for "Automatically
  create usage documents for new reservations?"
  7. Go To Self Service | Desktop Requisitions | Create
  Requisition
  8. In the GL Debit Account field | Select Value | click 200,
  then click OK (to complete the value to 6000-300-200
  9. Click Continue
  10. Click the New Row button
  11. In the Item field | Detail Menu | Select Value | Item field
  | enter 28149, then press Enter
  12. Click 28149 - this item was selected because there is a
  large quantity available; select another item if necessary
  13. In the Quantity field enter 6 and tab out
  14. Verify that the GL Debit Account field is populated with the
  value selected earlier (ex. 6000-300-200)
  15. Click Continue
  16. Click Submit
  17. Note the Requisition number that was created and click
  Return to Start Center at the Requisition Submitted dialog
  18. Go To Inventory | Inventory
  19. More Actions | Add/Modify Reservations
  20. In the Item field enter 28149 (or the item that was used on
  the requisition) and press Enter
  21. Expand the row for the Request that was made
  22. Verify that the Location and GL Debit Account values are
  correctly populated from the requisition (ex. NEEDHAM,
  6000-300-200)
  23. Click the Cancel button
  24. Go To Inventory | Inventory Usage
  25. Available Queries | All Records
  26. Click the Advanced Search button
  27. In the Item field enter the item that was used on the
  requisition
  28. in the GL Debit Account field enter the value that was used
  on the requisition
  29. Click the Find button
  30. When the record is returned expand the details for the Usage
  Line
  31. In the Charge Information section verify that the values are
  still populated correctly from the requisition and the
  Reservation (Location, GL Debit Account)
  32. In the Quantity field change the value from 6 to 2
  33. In the From Bin field | Select Value | select a Bin that has
  a Quantity greater than 2
  34. Save the record
  35. Common Actions | Change Status to Complete
  36. Click OK
  37. More Actions | Create Remaining Usage Lines
  38. Note the Usage record that gets created
  39. Verify that the Quantity field is populated with 4
  40. In the Charge Information section view the GL Debit Account
  field
  
  RESULT:
  GL Debit Account is not fully qualified - it is poplulated with
  the default, 6000-300-???; the Reservation is still populated
  with the correct GL Debit Account, 6000-300-200
  
  EXPECTED RESULT:
  GL Debit Account should be populated with value from the
  requisition and the reservation;
  
  REPORTED IN VERSION:
  Tivoli's process automation engine 7.6.1.2-IFIX20220426-1324
  

Local fix

Problem summary

• ****************************************************************
  * PROBLEM DESCRIPTION:                                         *
  * GL DEBIT ACCOUNT VALUE FROM RESERVATION IS NOT POPULATED ON  *
  * INVENTORY USAGE DOCUMENT WHEN CREATE REMAINING USAGE LINES   *
  * ACTION IS DUPLICATED                                         *
  ****************************************************************
  

Problem conclusion

• The fix for this APAR will be included in a future release.
  

Temporary fix

Comments

APAR Information

• APAR is sysrouted FROM one or more of the following:

• APAR is sysrouted TO one or more of the following:

Fix information

• Fixed component name

  MAXIMO ASST MGM

• Fixed component ID

  5724R46AM

Applicable component levels