Configuring access - Microsoft Windows SharePoint Services connector

The Windows® SharePoint Services connector enables Content Integrator to connect to and access content from a Windows SharePoint Services system.

Windows SharePoint Services search limitations

Windows SharePoint Services has the following limitations:

Searches on properties require the item class. The search container is not required, but is used if included.
Full-text searches do not allow item class or search container. Full-text searches are recursive.
You cannot include the item properties that are listed by name in the NonQueryableProps custom property as search criteria in a content integration query. Use the administration tool to view and edit the list of item property names.
Content integration server operations, such as queries and retrieving item properties, use SharePoint InternalName values.
You can search for a list item by using item finder, but you cannot search for attachments of list items.
You cannot combine property-based queries with full-text queries.
There are limitations to the underlying SharePoint repository. Property queries that use datetime properties as selection criteria only search for the date information. The time information is not searched.

Windows SharePoint large document size restriction

An out of memory error might occur when you are retrieving large documents.

Windows SharePoint Services group requirements

The Windows SharePoint Services connector includes the following group requirements:

Users that only belong to the SharePoint Guest group cannot access content by using the connector. Ensure that all of the users that want to access content belong to a group besides the Guest group.
SharePoint users without the Browse Directories user privilege cannot see folder hierarchies in document libraries. Instead, all of the content items are seen at the top level of the document library. To work around this issue, add the Browse Directories privilege to the group that the user belongs to. By default, the Reader group does not have the Browse Directories privilege, while the Contributor, Web Designer, and Administrator groups do have the Browse Directories privilege.

Support for item class types

Each SharePoint document library is considered an item class that is assigned to each document in that document library. In the folder hierarchy view in content integration server, document libraries display as top-level folders.

Similarly, each SharePoint list is considered an item class that is assigned to each item in that list and lists display as top-level folders in the folder hierarchy view.

The Windows SharePoint Services connector supports item class types as shown in the following table:

Table 1. Item class type support
Content integration server function	Document libraries	Lists	Discussion boards
Read and Query	Yes	Yes	Yes
Enterprise search crawler	Yes	Yes	Yes
Browse	Yes. Each document library displays as a top-level folder.	Yes. Each list displays as a top-level folder.	Yes. Each discussion board displays as a top-level folder.
Create, update, delete	Yes	No	No

Each area of functionality indicated as not being supported can cause an error message to be returned if a client attempts to use the functionality.

Modifying properties and native content

To reflect Windows SharePoint Services repository behavior, if an item is checked out native content can be modified but properties cannot. If an item is not checked out, both native content and properties can be modified.

Attachments

A Windows SharePoint Services list item can include multiple attachments. To the Windows SharePoint Services connector, each attachment is treated as a separate page of a multi-page content item. SharePoint attachments cannot be versioned.

MIME types and versions of documents

In the Windows SharePoint Services repository, MIME type information is not stored for previous versions of a document. The MIME type of all versions of a document is assumed to be the same as the MIME type of the current version.

The connector is provided with a preset list of MIME types. The MIME types are accessible in the administration tool as custom connector properties.

Streaming support

The Windows SharePoint Services connector supports native content retrieval and upload using streams as long as the connector and the repository are on the same computer.