Creating a team calendar

A team calendar enables everyone on a team to see the availability of team members and schedule meetings with team members. To use a team calendar, you create a mail file that is configured as a mail-in database.

1. Create a mail-in database document in the Domino directory. If you do not have the required access, ask your administrator to complete this step for you.
   1. Click Configuration > Messaging > Mail-In Databases and Resources.
   2. Click Add Mail-In Database, fill out the document, and save it. The following fields are required:

      Table 1. Fields in Mail-In Database document required for a team calendar

      Field	Description
      Mail-in name	Notes name for the calendar, for example, Sales Team Calendar/Renovations.
      Internet Address	An address for the calendar if it is to be used by team members outside of your company, for example, salescalendar@renovations.com.
      Domain	Notes domain of the mail server that will act as the home server, for example, Renovations.
      Server	Notes name of the mail server, for example,Mail2/Renovations.
      File name	Database file name relative to the server data directory, for example, mail\salescalendar.nsf.

2. Create the database on the mail server. Use the mailx.ntf template.
3. Change the owner of the database:
   1. Open the database.
   2. Click More > Preferences.
   3. In the Mail tab, click Change.
   4. At the warning prompt, click Yes.
   5. Browse the directory and select the name you gave the mail-in database, for example, Sales Team Calendar/Renovations.
   6. Click OK twice.
4. Optional: Set the database to open to the Calendar by default:
   1. Click File > Application > Properties.
   2. Click the launch tab (fifth tab).
   3. In the Name field, select CalendarFS.
5. Give team members access to the calendar:
   1. Click More > Preferences.
   2. Click Access and Delegation.
   3. Give the desired access to team members individually or through a group.
6. Optional: Have team members complete the following steps to add the team calendar to their personal calendars so they can see both from one location:
   1. Open the personal calendar.
   2. In the bottom, left panel, select Show Calendars > Add Calendar.
   3. In the Add field, select Notes user's calendar.
   4. In the User name field, type the name of the team calendar, for example, Sales Team Calendar/Renovations.