You can create new groups and roles in the Cognos namespace. These
roles are not dependent on the authentication providers and can be managed only in IBM®
Cognos® Analytics.
You can add users, groups, or roles from multiple external namespaces and from the
Cognos Users namespace, if available, as members of the Cognos groups and
roles.
Before you begin
When you plan to add entries from multiple namespaces as members of the Cognos groups and roles,
log on to each namespace before you start this task.
About this task
When you delete a Cognos group or role, users' access permissions based on it are no longer
active. You cannot restore access permissions by creating a group or role with the same name.
You need the Users, Groups, and Roles administration capability to manage
accounts. For more information, see User capabilities.
Note for Cognos Analytics on Demand users:
Procedure
-
Click .
-
Click the Cognos namespace to open it.
-
Click the new group or new role
icon, type a unique name for it in the
space that is provided, and press the enter key. The group or role is added to the list of entries
in the Cognos namespace.
Tip: You can also create groups and roles within folders. Click the new folder
icon to create a
new folder.
-
Add members individually to the new group or role in the following ways:
-
Locate the new group or role in the Cognos namespace. To quickly find the entry:
- Type text in the
Find field.
Note: You can click the Search Method icon
to find entries that either contain, start with,
or are an exact match with the text that you type.
- Click the Type icon to narrow the view of
entries.
-
From the group or role More
menu, click View members, and click
Select.
-
In the Add members panel, click the required namespace and locate the
user, group, or role that you want to add. You can add members from any namespace or multiple
namespaces that you are logged in to. If necessary, use the search and filter functions to find the
user, group, or role to add.
-
Select the required users, groups, or roles. You can control-select multiple entries. Click
OK. The selected entries are displayed on the Members
tab.
- To perform a bulk import of multiple members to the members tab, follow these steps:
- Click
Import.
- In the Bulk import users panel, enter one or more member names,
separated by semicolons (;).
Use the format namespace/[account |
group | role]
Tip: To specify account, enter the user's given name that appears in
the Name column after you select .
- Click
Import.
- Click Done.
- To remove a member, point to its name, and click the remove icon.
The group or role now includes members. It can also be added to another group or role.
What to do next
The group or role More
menus provide options to manage these entries. In Properties, on the
Permissions tab, you can set access permissions for the groups and roles. The
View members option allows you to add or remove members of a group or role,
and the Add to option allows you to add the entry to another group or role,
or to a folder. With the Copy or move option, you can copy or move the entry
to another location in the namespace. To delete the group or role, use the
Delete option.