Get an overview of how you manage search collections and
their content sources.
To administer search collections, go to the Manage Search portlet. To open the Manage Search portlet, click the
Administration menu icon. Then, click . Then, click Search
Collections. This panel includes creating, updating, and removing search collections,
and other administrative tasks that refer to search collections. For more information about
administrative tasks, see the portlet help.
Managing search collections:
When you select
Search Collections,
Manage Search
displays the
Search Collections panel. It lists the search collections in your
portal and related information so that you can select options and do tasks on the search collections
and their content sources.
Note: The selectable options that are displayed and available for
collections and content sources depend on their type and setup.
In the Search Collections panel
you can select the following option icons and do the following tasks:
- Change the search collection with which
you want to work. To do this, select another search collection from
the pull-down list.
- New collection. Select this option to create
a new search collection.
Notes: - You cannot create additional search collections for the default
Content Model search service.
- When you specify the directory location for the collection, be
aware that creating the collection can overwrite files in that directory.
- Refresh the list of collections.
- Locate a collection and do one of the following
tasks by clicking the appropriate icon for that collection:
- Search and Browse Collection. Use this
option to work with the documents of the selected collection. You
can complete the following administrative tasks:
- Browse the documents of the selected collection.
- View the individual documents of the selected collection.
- Search the documents of the selected collection.
- Edit the fields of the documents in the selected collection.
- Delete documents from the selected collection.
- Import or Export Collection. Use this option to import or export the
selected search collection. Portal Search provides a Portal Search XML interface for this feature.
The export and import operations can be beneficial when you upgrade to software levels, which are
not necessarily compatible with the data storage format of older versions of the software. To
prevent loss of data, export all data of search collections to XML files before you upgrade the
software. Then, after you upgrade the software level, you can use the previously exported files to
return the search collection data back into the new software level.
Notes: - Before you export a collection, make sure that the user who is running the
portal application process has write access to the target directory location. Otherwise, you might get an
error message, such as File not found.
- You can import collection data only into an empty collection. You cannot import collection data
into a target collection that has content sources or documents already.
- When you import collection data into a collection, all collection settings are overwritten by
possibly imported settings. For example, the language setting is overwritten.
- When you import a collection, a background process fetches, crawls, and indexes all documents
that are listed by URL in the previously exported file.
- Delete Collection. Use this option to delete
the selected search collection.
- Select a collection by clicking the collection
name link. Portal Search displays the Content Sources and
the Status of the selected collection. You can
select the following option icons and perform the following tasks:
- New Content Source. Use this option to
create a new content source for this collection. You can create more
than one content source for a search collection.
- Refresh the list of content sources and
the status that is shown for this collection.
- Work with the content sources of the collection.