Creating and editing contact information

You can add, edit, and delete personal contact information. You can have a maximum of 2000 personal contacts. Administrator privileges are required to add corporate contacts.

Before you begin

When you add contact information, make sure that you navigate to the Contacts tab and select My contacts. On some devices, when you try to add contact information from another application, the default destination for the new contact information is your Corporate directory. Only your administrator can add corporate directory information, so in this case, the new contact information is not saved.

Procedure

  1. To add a contact:
    1. Navigate to Contacts.
    2. Select New contact.
    3. Enter a maximum of 255 characters for each of the following fields: Given Name, Surname, Job Title, Department, Company, Street, City, State/Region, Post code, and Country. Some devices allow you to enter more than 255 characters in these fields. If you enter more than 255 characters in any of these fields, no error message is displayed but the contact information is not saved.
    4. Enter values in the Email and Phone fields. Values are needed in the Name and Email fields for user information to be available when you use the type-ahead feature for searching.
    5. Optional: When you add information for the Notes field, enter a maximum of 65535 characters.
    6. Select Save to save the new contact. You are prompted to send a message, edit, or delete the contact information that you just added.
  2. Optional: To edit contact information:
    1. Navigate to Contacts.
    2. Select the name or email address of the contact that you want to edit.
    3. Select Edit and enter your changes.
    4. Select Save.
  3. Optional: To delete contact information:
    1. Navigate to Contacts.
    2. Select the check box for the contacts that you want to delete.
    3. Select Delete.
    4. Select OK. The contacts are permanently deleted from your contact list.