As a project manager, you must manage expenses in the project.
About this task
If you are the controller or accountant for your department, you can enter actual expenses
across projects from the Expenses page.
To manage a project budget, complete any of the following steps.
Procedure
- Define a Budgeted Expense for every line item.
- For each purchase order that is related to the project, define a Committed
Expense for the associated line item.
You can have only one committed expense for each budget line item.
- As expenses come due, enter the Actual Expense for the associated
line item.
You can turn the committed expense line into an actual expense by clicking the green
down-arrow to copy the committed dollar amount and the purchase order number. You might
need to adjust the invoice date and you must enter a description before you can
save.
- To add a line item to the budget, click New Budget Line
Item.
- To add several line items, you can click Append Template and
append the lines of the budget template to the end of the existing budget.
- To export the budget to a spreadsheet, click CSV/XLS.
- To move an expense to a different line item, click the icon in the Action column for
the expense.
- To notify team members about budget changes, click Notify.
- To change budget security settings, click Project Budget
Security. Change the security options for any team members and click
Save.
- When the project is complete, you can view reports to determine if your allocation was
accurate and make adjustments for your next project. From the Reports
page, generate a Project Budget Details or Actual Expenses Details report.