Purchase Order statuses

You can change the status of purchase orders. Changing the status of purchase orders can impact access to actions, and whether you can modify field values.

Status Description
Approved (APPR) Available only if the current purchase order status is Waiting for Approval (WAPPR), In Progress (INPRG), or Pending Revision (PNDREV).
Canceled (CAN) Available if the purchase order status is Waiting for Approval (WAPPR), Approved (APPR), In Progress (INPRG), or Pending Revision (PNDREV). A Cancel PO transaction is sent to the supplier upon cancellation of a purchase order.

An approved purchase order cannot be canceled if any of the following conditions exist:

  • One or more purchase order line items were received.
  • The supplier sent notification of delivery of items using an ASN transaction.
  • The supplier rejected the purchase order cancellation.
  • There is a pending revision for the purchase order.
Closed (CLOSE) Indicates that all of the line items for a purchase order were received. After a purchase order is closed, it is stored as a history record that cannot be modified. The Closed (CLOSE) status is not available if the purchase order is in Pending Revision (PNDREV) status.
Hold (HOLD) Indicates that a purchase order is being revised, and the associated receipts and invoices are not to be processed. The HOLD status remains until the revision to the purchase order is approved.
In Progress (INPRG) Indicates that a purchase order is being created and is not ready for approval.
Pending Revision (PNDREV) Indicates that a purchase order is being revised. A purchase order can be revised only if the status of the purchase order is Approved (APPR) or In Progress (INPRG). The PNDREV status is automatically assigned to a purchase order that is being revised.

You can have one revision of a purchase order in PNDREV status at a time. If the cost and tax adjustments option is enabled, the unit cost, the line cost, and the tax cost for purchase order line items can be modified. The purchase order must be in PNDREV status.
Revised (REVISD) Indicates that a purchase order was revised. When a purchase order is approved, the status of the previous version of the purchase order is set to Revised (REVISD). The previous version becomes a history record that cannot be changed.
Waiting for Approval (WAPPR) The default status for a purchase order when you create it. Some default fields are read-only in this status.