Purchasing module
You use the applications in the Purchasing module to manage
the purchasing process, including obtaining requests for quotations
(RFQs), purchasing the materials and services, and then receiving
and invoicing them. The applications also help you to maintain information
about the companies from which you purchase, and to integrate legal
terms and conditions into the purchasing process.
Purchase Requisitions
You use the Purchase Requisitions application to create purchase requisitions for items, for supplies, or for services. You can also use this application to create purchase orders from purchase requisitions.
Purchase Orders
You use the Purchase Orders application to create purchase orders and to change existing purchase orders. You can create purchase orders and reuse the data and vendor information while applying consistent terms and contracts.
Receiving
In a large enterprise, you can have a centralized purchasing department for several sites. Each site receives its own materials and services. You use the Receiving application to receive materials and services. You use this application to record materials and services to the database when they are delivered to a site. You can also return materials to vendors.
Shipment Receiving
In an organization, you can transfer inventory items or tools between storerooms within the same site or across sites and organizations and track their delivery. You create shipment receipt records to acknowledge the receipt of transferred items and update inventory balances at the destination storeroom.
Invoices
You use the Invoices application to record vendor invoices as you receive them. You can also record debit and credit notes from vendors, and match invoice details against purchase orders and receipts. You can reverse approved or paid invoices, credit memos, or debit memos. Items that are part of the consignment inventory can be invoiced when the items are used.
Request for Quotations
You use the Request for Quotations application to create requests for quotations and to store the quotations. Based on the quotations, you can assess the vendor who best meets your needs.
Companies
The Companies application maintains detailed information about vendors, manufacturers, and other companies.
Company Master
You use the Company Master application to create company master records that belong to a particular company set. You can also use the Company Master application to associate a company master record with an organization.
Terms and Conditions
You use the Terms and Conditions application to specify and to maintain a library of terms and conditions. You can add the terms and conditions to a purchasing document or to a contract. Terms can contain information such as liability concerns, shipping and handling details, and delivery time expectations.