Deleting personal information

If personal information that is contained in a person record, such as a phone number or an email address, is no longer required, you can remove that information by deleting or replacing the data. Before you delete the data, you must specify the information that you want to remove and how that information is removed.

Before you begin

Back up your Maximo® database.

About this task

How you remove the information depends on the type of data that needs to be removed. For fields that are required, you must randomize the field values. When you randomize a field, the attribute value is replaced with a random alphanumeric string. For non-required fields, you can randomize the field values, or you can clear the field values by using the NULL removal type. Use the DELROW removal type to delete multiple values from a field, for example, phone numbers, SMS addresses, and email addresses.

Procedure

  1. In the People application, select the Manage People Data action.
  2. Specify the object attributes that you want to remove, specify removal types for each attribute, and specify relationships based on the PERSONID attribute.
    For example, to delete the email address from a record, specify the following information:
    Field Value
    Object EMAIL
    Attribute EMAILID
    Relationship personid=:personid
    Removal Type DELROW
  3. Click OK.
  4. Select the person whose personal information you want to remove.
  5. Select the Delete Person Data action.

What to do next

The values for the specified attribute values are removed for the selected person. Verify that the data was removed.