You can create a workflow process to handle a purchase requisition. When you create a purchase requisition, your supervisor must approve it.
When an approved purchase requisition reaches the purchasing department, a purchasing agent evaluates the record, and then performs one of the following steps:
- Rejects the requisition
- Creates a request for quotation to receive bids for the purchase
- Creates a purchase order from the requisition
The record then exits the workflow process for the purchase requisition.
For example, you can create a requisition such that if the total is less than $500, the requisition is routed to the purchasing department. If the requisition total exceeds $500, the requisition requires the approval of the department manager before it can be routed to the purchasing department. If the requisition total exceeds $1,000, the requisition requires the approval of a vice president before it can be routed to the purchasing department. If the requisition total exceeds $5,000, the requisition requires the approval of the chief financial officer before it can be routed to the purchasing department.
The diagram that follows illustrates one way that you might map the preceding scenario. The nodes and the connection lines in this example are arranged so that they are easy to see at a glance, but they can be arranged differently. You could add or remove stop nodes, and the workflow process would still illustrate the same business process.
