Uploading assets and linkage files (DAM role)

In the Digital Asset Management role, you can upload a digital asset through the Upload icon on the Digital Assets Management page.

Procedure

To upload a digital asset:

  1. From the left navigation pane, click Data Management. The Digital Assets Management page opens.
  2. In the Digital Assets Management page, click Upload on the upper-right corner of the interface. The Upload pane opens.
  3. In the Upload pane, you can perform the following functions:
    Note: Currently, this feature does not support uploading files with the following formats: DOC, XLS, PPT, and PPTX.
    Icon Description
    Upload Assets From FTP Click to upload a digital asset to the DAM repository from FTP Server. The FTP Server Configuration page opens. Specify following for uploading the digital asset, and click Go:
    • URL - The URL to access the FTP Server.
    • Port - The port number for the FTP Server.
    • User ID and Password - The user credentials with upload permissions on the FTP Server.
    Upload Assets From Local Folder Click to upload a digital asset to the DAM repository from your workstation.
    Note: When the assets are uploaded, the assets are copied in the /blobstore directory configured in the $TOP/etc/default/config/dam/dam.properties file. The MongoDB stores the image metadata and version information.
    Upload Linkage File from FTP Click to upload a linkage file in the CSV file format to the DAM repository from FTP Server for an uploaded digital asset. The FTP Server Configuration page opens. Specify following for uploading the digital asset, and click Go:
    • URL - The URL to access the FTP Server.
    • Port - The port number for the FTP Server.
    • User ID and Password - The user credentials that with upload permissions on the FTP Server.
    A linkage file maps an asset with an item. The linkage file should specify following correctly so that Related From column gets populated:
    • asset path
    • dest folder
    • product
    • item
    Note: For more information, see Linkage files.
    Upload Linkage File from Local Folder Click to upload a linkage file in the CSV file format to the DAM repository from your workstation.
    Note: For more information, see Linkage files.
    Note: For list of all the supported special characters, see Invalid special character strings.

    Linkage files

    You can use linkage file for re-categorizing existing assets or mapping assets to items. If a category does not exist during re-categorization, the category is automatically created. The format of a linkage file is CSV.

    To use the linkage feature, you must have the following:
    • Following permissions on the Related catalog:
      • Catalog View
      • Catalog List
      • Catalog Modify Items
      • Catalog Attributes
    • The related item must have one multi-occurrence attribute with name “Digital Assets” of type Relationship in the primary spec of the catalog. The Digital Assets attribute stores the digital assets that are related to the item. The linkage file must have the following fixed header as the first line:
      ASSET_NAME,CATEGORY_FULL_PATH,CATALOG_NAME,ITEM_PK
      Example /32_727nokia_6600.jpeg,/mobiles/nokia,Product Catalog,nokiaMobile /32_727nokia_1700.jpeg,/mobiles/nokia,Product Catalog,nokiaMobile
    Table 1. Columns in the linkage file
    Column Description
    ASSET_NAME The absolute path of the asset.

    Example

    • Asset present in Unassigned category

      /Nokia_1100.jpeg

    • Asset present in Mobiles category

      /Mobiles/Nokia_100.jpeg

    • Asset upload plus linkage, for the new assets the path should be /AssetName.

      /Nokia_1200.jpeg
    CATEGORY_FULL_PATH The destination category for the assets.

    Example

    • /Mobiles
    • /Mobiles/Samsung
    CATALOG_NAME The name of the catalog that contains the item to which the asset is to be linked.
    ITEM_PK The primary key of the item to which the asset is to be linked.