Archiving and deleting retained metadata
If the option to retain metadata is configured for a file plan, then entities that are logically deleted remain in the object store.
About this task
Create a search in the IBM® Administration Console for Content Platform Engine to capture the metadata that is eligible for archiving and then deletion.
Construct the search query so that the same results are returned each time that the query is run. That ensures the search results that you used to create the export package returns the same list of entities when you use the search query to delete the metadata. This approach avoids the potential for new entries to be included in the results to be deleted which might not be part of the export.
SELECT <properties list> FROM Record WHERE isDeleted = True AND LastModifiedDate <= <insert date here>
If the date provided is in the past and the date that is used is the same when the query is used for creating the export manifest and for deleting the objects, the result sets used in the two operations are likely to not include new objects.
You use IBM FileNet® Deployment Manager to create an export package that you can archive. Make sure to read through the procedures for using IBM FileNet Deployment Manager before you start this process.
Procedure
To export retained metadata for logically deleted entities: