Roles are included in every teamspace that is created from a teamspace template. Roles determine which activities users can do in a teamspace if they also have the necessary permissions and access to the associated repository content.
Each role has a set of associated permissions. Select roles that fit the profile of the users who will use the teamspace that is created from the teamspace template.
By default, the owner of a teamspace can modify the permissions that are associated with each role in the teamspace. However, the owner cannot create new roles. When you create a template, you must provide all of the necessary roles that users must complete their work in a teamspace.
If you must provide roles with different permissions, you can create new roles or modify existing roles that you created. These roles are specific to the template and can be used only by the teamspaces that are created from that template. To reuse new or modified roles in other templates, you must share the roles by selecting them in the Available roles list and clicking Make Available. To delete a role that you created, right-click it and click Delete.
You might establish a teamspace template for teams who create your annual report. Teamspace owners can add new members to the teamspace, assign roles to members, and add content. Members can add and edit content. Reviewers can search for and review content but not add or edit it. Each year as the annual report work begins, the leader of the team can create a teamspace from the template, and specify herself and another team member as the Owner of the teamspace. All content writers are assigned the Member role, and reviewers are assigned Reviewers. You might also need an Editor role for the person who edits the full report. The editor can edit any content, but cannot create folders or move content to another folder.
The permissions that are associated with an assigned role do not supersede the privileges or access control set in the repository.