The Content Manager OnDemand Enhanced
Retention Management feature enables you to manage and enforce retention
of documents.
In a Content Manager OnDemand system,
you retain documents for a specific amount of time. This practice
is commonly referred to as retention management. Records management
describes the process of retaining and deleting documents under a
set of circumstances that are not necessarily bounded by time, for
example, until the end of litigation.
Without the Enhanced Retention
Management feature,
Content Manager OnDemand cannot
implement records management due to the following limitations:
- Records management requires that you have control over individual
documents. Content Manager OnDemand manages
application groups instead of individual documents and works with
a storage manager to delete (expire) documents.
- Records management requires flexibility in defining the time when
documents are deleted. However, Content Manager OnDemand defines
only the time when application groups with fixed time ranges are deleted,
for example, five years after Content Manager OnDemand loads
documents.
To overcome these limitations, you can purchase and install the
Enhanced Retention Management feature. With the Enhanced Retention
Management feature, you can control individual documents by introducing
holds, a mechanism that identifies the documents that you want to
keep for some time. To expire a document with a hold, you need to
remove the hold. Holds give you flexibility to choose when to
delete documents because you control when to remove a hold. By using
holds, you control when to delete a document. You can manage holds
through any of the following interfaces:
- Content Manager OnDemand client or administrative
client
- IBM® Content
Navigator
- ARSDOC command
- ODWEK Java APIs
- FileNet P8 when you
integrate it with Content Federation Services for Content
Manager OnDemand by
enabling the Content Federation Services for Content
Manager OnDemand.
The Content Federation Services for Content
Manager OnDemand also enables
you to federate Content Manager OnDemand repositories.
This feature connects your Content Manager OnDemand content
to business process management (IBM BPM) and records management features
of FileNet P8.