Invoice approval

In the Invoices application, the displayed general ledger fields acquire their values when you insert the invoice lines. When you approve an invoice, the general ledger field values in any application are not affected; however, at least one database transaction is created and possibly others.

The date and time in the Entered Date field is used in the Invoices application to determine the financial period for transactions in this application.

If a purchase order number for the invoiced item exists and the Buy Ahead field (not displayed, by default) in the Purchase Orders application is set to Buy Ahead, the exchange rate at invoice approval is the rate locked in with the vendor when you create the purchase order. Otherwise, if the Vendor Currency field in the Invoices application is populated, the exchange rate is the current active rate from the Exchange Rate table in the Currency Management application.