Creating synonyms of internal values

You can create synonyms of internal values so that you can present different values to users based on your business needs.

1. In the Domains application, select the synonym domain for which you want to add a synonym value, such as WOSTATUS.
2. Click Edit Detail to open the Synonym Domain table window.
   The Internal Value field is used by the product and must be unique. The value and its description are what users see.
3. Optional: Specify an organization or organization and site for which an existing domain value is valid. For more information about the effect of changing this data, refer to the important note that follows.
4. Add new values for an internal domain by inserting a row and entering values in the fields:

   Field	Description
   Internal Value	Specify the existing internal value for which you want a synonym. For example, in the WOSTATUS domain, if you want to create a synonym for WAPPR called WAIT, you would specify the WAPPR internal value.
   Value	Specify the synonym value that you want a user to see. For example, WAIT.
   Description	Type a description of the synonym to differentiate it from the existing value.

5. Optional: Select the Default checkbox to make the new synonym value the default.
   Each internal value can have only one default synonym value.
   For example, the status of WAPPR (Waiting for Approval) is added when you create a work order. You add a synonym value, WAIT. If you want the system to insert WAIT instead of WAPPR, then make WAIT the default.
6. Optional: Apply a domain value to a specific organization or site by specifying values in the Organization and Site fields.
   Domains are applied at the system level by default.

   Leave the Organization and Site fields empty if you want users in all organizations and sites to access them. Or specify organization and site for all values so that only users in the specified organizations and sites can access them.

   If you create a synonym value and specify a site or organization, and then click OK, duplicate rows are inserted for the other values. The duplicate rows have the site or organization you specified for the new value that you created. For example, the MRTYPE domain has three values: RECURRING, STANDARD, and TRANSFER (each with an internal value of the same name). If you create a synonym value, REGULAR, with the internal value of STANDARD and specify Organization B, the synonym values RECURRING and TRANSFER are added with Organization B specified.

   Important: After you implement the system and inserted records, you generally must not add a synonym value with a site or organization specified. This action can invalidate existing data. If you must add a synonym value and specify a site or organization, you must also add synonym values for all the existing values. For example, if you added a synonym value for STANDARD with an organization or site specified, you must also add synonym values for RECURRING and TRANSFER (if they are used on records) with the same organization or site specified.
7. Optional: Add more synonym values.
8. Save your changes.