Six Reasons to Consider Cloud Content Collaboration and File Sharing

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We live in an age where easy and secure access to business files and content is an expectation; whether you work in marketing, sales, operations or anywhere else. Operating in a technology-driven environment means there are more stakeholders involved in file and content sharing than ever before.

In order to do this, there is a strong case to be made for switching to a cloud-hosted content and file sharing solution. Below are six major reasons why you should think about using a solution like IBM Box.

External Sharing

Stakeholders are not all operating within your organisation and it is important for your team to have a platform that allows internal users to work seamlessly with external parties. People like business partners, contractors and clients can all have a valid and vital involvement in content management.

A growing organisation needs to recognise that stakeholders exist outside of traditional business infrastructure. A flexible tool to allow for cross-organisation collaboration is critical.

Secure

The need for fast and simple collaboration can lead to people using generic file-sharing solutions that can jeopardise security and compliance. E-mail and FTP sites also have security concerns and lack the collaboration features required when working across multiple teams with multiple versions of a file.

Any collaboration tool needs to offer a mechanism to monitor user access and activity. It also needs to include effective encryption and security layers. Users also require tools to restrict and control at the content and folder level.

Multiple devices

We are living in an era where nobody works at the desktop and walks away, not working again until they get back to their PC. The number of devices that IT professionals use on a daily basis is on the rise every year, with the use of desktop, notebook, tablet and mobile all being important.

People expect to be able to work on the go. Whether that’s travelling between meetings, waiting on public transport or sitting in the departure gate at an airport. They need access to a platform that enables them to work whenever, wherever, whatever the device.

Always On

Your business never stops. You need your content and your files to be accessible 100% of the time, day or night. Access to a centralized, always-on cloud platform which permits internal and external access to multiple parties, across multiple devices is best practice.

Cloud solutions need to have a robust and reliable infrastructure because your business needs its files to be always available. Offline is not an option.

Quick to Deploy

There can be obstacles and blockers to deploying a new platform in a company of any size, not to mention the up skilling and training requirements for staff. So the provision of new and unfamiliar software is going to add to the cost and time of transition.

This should be avoided at all costs, as it will add cost to the integration and impact on overall uptake of your new solution.

Easy To Use

 People don’t like change. To effectively launch a new platform, you need to offer as little interruption to a user’s experience as possible. A solution that will still allow users to work with their known and trusted software suite, but made available on a platform that makes sense to a modern, collaborative organization has the greatest chance of quick user adoption.

Conclusion

 Using IBM Box in your organisation will give employees some incredible collaborative capabilities while cutting costs, controlling overhead and with the benefit of trusted security.

And for a limited time, there is a great introductory offer for organisations to start sharing their files on IBM Box. You can get 10% off a 12-month purchase of Box, for a minimum of 10 users.

Find out more about getting a grip on your content with IBM Box.: Denmark, Finland, Norway and Sweden and visit our MarketPlace to finnd out more about Box and avail of our fantastic 10% offer: Denmark, Finland, Norway and Sweden.

For any questions don’t hesitate to email me at schristoffersen@dk.ibm.com