File tracking streamlines the process of checking documents
out of and in to the repository. It also enables you to manage how
documents are stored on users’ machines.
About this task
File tracking uses an applet to checkout and download documents
to a specific directory on users’ machines. The applet also
enables
IBM® Content
Navigator to
find documents on users’ machines when users check in documents.
File tracking makes it easier for users to check documents out and
in because they do not need to:
- Decide where to store the file when they check it out
- Find the file on their local file system when they check it in
In addition, when file tracking is enabled, documents can
be tracked between IBM Content
Navigator components,
such as the web client and IBM Content
Navigator for Microsoft Office.
For example, if a user checks out and opens a document through IBM Content
Navigator for Microsoft Office, and then access the IBM Content
Navigator web client, the user
can check the document in through the web client. The web client can
detect the file for the user on the user's local file system.
You
can enable file tracking for each desktop in your environment, which
enables you to specify:
- The directory in which a document is stored on the user's local
file system when it is checked out or downloaded
- Whether the file is automatically deleted from the user's machine
when it is checked in to the repository
- Whether to open the file automatically when it is checked out
of the repository
Restriction: Keep the following
restrictions in mind when you configure file tracking:
- File tracking does not support multi-content documents. If a user
checks out or downloads a multi-content document, only the primary
content element is tracked.
- If you configure file tracking and sync services, you should ensure
that users do not configure the IBM Content
Navigator Sync client to use the
same directory that you configure for file tracking. If the features
use a common folder, documents might be added to the repository more
than once.